A Comprehensive Checklist for Office Cleaning

If you run a company or an organization, then you know that an enjoyable and healthy workplace is essential to the morale and productivity of employees. Part of keeping the workplace healthy, comfortable, and productive is to ensure it is always clean, neat, and well-organized. To achieve this, you should schedule regular office cleaning. It can be done by the employees themselves, but we often advise hiring commercial cleaners for the best results.

When creating a cleaning schedule for the workplace, it should contain all parts of the office and information on how and when each thing should be cleaned. This will help avoid overlooking certain aspects. That being said, here is a comprehensive office cleaning checklist that you can employ.

Cubicles & Desks – Office Cleaning Checklist

Your employees sit and work on areas like desks, cubicles, and even shared work tables. For these areas, you’ll want to take the following steps to ensure they are always clean and organized:

• Dust and clean computers and keyboards
• Recycle paper and dispose of the trash
• Remove dust and debris by vacuuming surfaces around and under tables and desks
• Clean the windows to boost the appearance and enhance natural light
• Dust the shelves, desks, and other surfaces
• Disinfect high-touch surfaces such as copiers, fax machines, lamps, staplers, keyboards, mice, and phones.

Office Kitchens & Break rooms Cleaning Checklist

The office kitchen and break rooms are some of the frequently used areas in an office. As such, you’ll want to ensure they are always clean and tidy using this checklist:

• Get rid of unwanted food, expired perishables, food wrappers, etc.
• Clean dishware and utensils
• Clean appliances such as the microwave and toaster
• Empty the trash and recycle as necessary
• Clear the refrigerator of old food and disinfect it
• Clean the coffee pot and throw away old coffee grinds
• Check the water cooler to ensure there’s adequate water for people
• Clean and disinfect the kitchen counter and table and any other surfaces people use for food purposes

Office Reception & Waiting Area Cleaning Checklist

Chances are you have a front area of your workplace that welcomes guests. The waiting and reception areas are what make the first impression and so, it is imperative to ensure they are clean and organized. That said, you should do the following regularly:

• Dust, clean, and organize the welcome desk
• Dust the waiting room tables and other hard surfaces
• Empty the trash and recycling bins
• Organize any magazines or books intended for visitors
• Dust and clean the company sign, windows and anything else the visitors will see first
• Clean the coffee machine and refill the water dispenser if there’s one in the lobby
• Hire professional cleaners for the carpet in the waiting and common areas at least once per four months.
• Disinfect high-touch surfaces such as bells, TV screens, remotes, lamps, doorknobs, phones, etc.

Office Bathroom Cleaning Checklist

All bathrooms require regular cleaning and disinfecting, and this especially applies to those in the workplace. To keep your office bathroom safe, sanitary, and healthy, do the following:

• Clean & disinfect the sinks
• Clean & disinfect the toilets
• Clean & disinfect the hard surfaces
• Discard paper towels as well as other trash
• Clean the mirrors with the right products
• Restock supplies like paper towels and tissue paper if necessary
• Check and ensure that the hand dryers are operating. If not, have a specialist look into the problem.

Exterior Cleaning (Outdoors)

If there is an outdoor space at your workplace, it deserves equal attention as the interior. Keep in mind that the area outside will help paint a picture of your brand and a clean space tells people that you are a serious company. To ensure this area is clean, do the following:

• Ensure the welcome mats are clean and in the correct positions
• Sweep any debris, leaves, and branches near the front door and on the sidewalk
• Empty the trash bins to ward off undesirable smells and pests
• Clean the windows and glass doors. Ensure they are shiny and streak free for the best impression
• If you have a parking lot, ensure it is free of hazards such as snow piles or branches that may prevent people from parking or walking
• Trim back bushes or branches that are on the sidewalks or walkways

Let the Professionals Help with Your Office Cleaning Needs!

The above cleaning checklists will help ensure that you have a clean, well-organized, sanitary, and healthy workplace. In addition to making the employees happier and more comfortable, it is will increase their morale, which helps in increasing productivity. Regular cleaning will also ensure you are not caught off-guard by potential clients, partners, or investors, as they will have a good impression even before they enter the building.

However, regular cleaning can be a major chore for your team and you may not have the right tools and supplies to do the job properly. That’s where we come in. We will not only help create a cleaning schedule for every space but ensure your workplace is always spotless and in good condition so that you can focus on the most important aspects of your business. Are you interested? Contact us today!

A Closer Look at the 7-Step Office Cleaning Process

The 7-step cleaning process is a general cleaning protocol, implemented by the government to protect the public. The policies and procedures in this strategy have been widely adopted by cleaning professionals over the years and it is now applied in all settings including offices, homes and commercial facilities.

While the goal is to get rid of dirt, grime, and bacteria, it is important to note that not all settings are designed to be cleaned in the same way. Some areas have more stringent regulations than others. For example, the process of cleaning a hospital will vastly differ from that of a retail shop. Also, varying structures may get in the way and so, we have decided to get into the gist of things and explore the 7-step cleaning process and how it applies to different areas.

The 7-Step Cleaning Process

The commercial cleaning industry commonly utilizes a seven-step approach to cleaning rooms that involves addressing specific items before moving on to subsequent steps. It ascertains that each office cleaning task is done in an effective and consistent manner. That said, here is a closer look at each of the steps and their importance in the overall process.

1.  De-clutter and Empty Trash

The first step involves clearing away any items that may be on floors or surfaces like books, papers, and loose objects. Garbage bags and liners are also emptied and disposed of, following thorough sanitization of the inner part and putting a new trash bag.

2. Dusting at Higher Levels

Next, we dust anything above the shoulder level, in a clockwise or anti-clockwise motion. We do this so that the damp process is much easier, such as clearing the debris before mopping.

3. Damp Wiping

The third step involves using a damp cloth with a neutral disinfectant for high-touch surfaces like phones, doorknobs, desks, and switches, with the exception of glass surfaces. This is an extremely vital step as bacteria is highly concentrated on these surfaces. You can click here to learn more about common bacterial hot-spots.

4. Restocking Products & Items

Once high-touch surfaces have been cleaned, the next task is to restock necessary items for remediation. In bathrooms, it is essential to replenish paper towels, soaps, and toilet paper in order to maintain everyday cleanliness and uphold social standards. By providing these cleaning products publicly, the spread of bacteria and other contagions can also be reduced.

5. Cleaning or Dust Mopping the Floor

Once the high and shoulder-level surfaces are cleaned, the next place of attention is the floor. Here, we use a dust or dry mop to collect dust that has accumulated on the floor in order to make the wet mopping process more manageable. We will also move around heavy or obstructing objects to ensure every spot is dustless.

6. Inspecting the Entire Place for Missed Steps

Before we move to the final stage, our team will walk around the entire area and inspect it for places that need additional cleaning or things that are out of the norm. If there are any broken items, the janitor is not required to do the repairs, but the damages should be reported to the owner. This step is also crucial as it helps prevent damaged items from tracking dirt across the floor during the wet mopping process.

7. Damp-Mopping

The last step of the cleaning process is known as damp-mopping or wet-mopping. The cleaner uses a mop and a diluted or neutral cleaner to clean around the edges of the room and then proceed to the center by poking towards the middle in an 8-sided star shape. This is to reduce the chances of stepping on the wet surface and provide a clean finish without additional work. Once this step is done, we leave the floor to air dry.

Also, it is important to add a clearly visible wet floor sign. This is to avoid the chances of a slip and fall, which could easily leave to a lawsuit if someone is injured.

Keep in mind that this 7-step process is an industry-standard. It’s simply a guideline and every facility may require a varying approach.

The Specific Steps to Cleaning a Bathroom

The standard for cleaning a bathroom entails the above-mentioned initial steps- getting rid of the trash, restocking supplies, and cleaning the mirrors. However, it is a good idea to let the toilet cleaner and urinal soak for a while. This makes the cleaning product more efficient in killing the microbes.

When wiping down the toilet or urinal, avoid using the same cloth on other surfaces. You should use either a one-time-use cloth or a disposable paper towel, specifically for that surface. Use a brush exclusively for cleaning the inside of the toilet and separate cloths for wiping other surfaces. Effective disinfection for all surfaces in the bathroom is also imperative, so ensure you utilize professional cleaning products for this.

Hospital Cleaning Standards

When it comes to cleaning a healthcare facility, it’s a no-brainer that it involves different procedures. The guidelines or standards for healthcare facility cleaning may differ, but they are all put in place to control highly infectious substances and protect patients and staff members.

Using cleaning materials that are not only strong enough to eliminate stubborn microbes but also gentle enough to ascertain patient safety is vital. Striking the right balance may require the pH levels to ascertain consistent efficacy without causing harm. Also, it’s equally important to pay attention to high-touch surfaces like IV poles, beds, headboards, remotes, buttons, and rails.

Commercial or Office Cleaning

Offices or commercial settings come in different styles, with some spaces posing unique challenges. Generally, the seven-step cleaning process still applies in disinfecting high-touch surfaces such as doorknobs, computers, desks, and phones. A primary obstacle is usually the carpet, which can be the dominant flooring in many spaces. Regular vacuuming is required, but some specialized tools may be required for particularly dirty carpets.

By following these guidelines, you can ascertain a well-cleaned space that is healthy and comfortable to live or work in.

For further in depth cleaning tips, check out The Best Office Cleaning Checklist.